Dec 11, 2018 - Outlook 2010, 2013, 2016, 2019 and Office 365. Right click on a recipient in the message header in the Reading Pane. From the context menu that pops-up, choose; Select All. Now that all the recipients are highlighted, press CTRL+C to copy them or right click on the selected addresses and choose Copy.
This article will introduce 2 approaches to copy all the members from one contact group to another one. You can choose either as per your needs.
Many users hope that Outlook can provide a quick means to copy the members from one contact group to another. It can help them to escape from the trouble of adding members one by one manually. Now, in the followings, we’ll share 2 ways. The first one is a workaround, using Outlook native feature. And the latter one is much smarter due to its usage of VBA code.
Method 1: Copy & Paste Members Manually
- In the first place, start your Outlook program.
- Then, you can access the Contacts area, in which you need to locate and pitch on a specific contact group.
- Next, you can click on the “E-mail” button in the “Communicate” group under “Home” tab.
- After that, a new email will display, in which you need to click the “+” icon in front of the group in “To” field to expand the group.
- Later, copy all members’ email addresses after expanding in “To” field.
- Subsequently, return to the Contacts folder and locate and open the contact group, which you want to copy the members to.
- In the target Contact Group window, click “Add Members” > “From Address Book”.
- Then, in the popup dialog box, press “Ctrl + V” to paste the copied members in the “Members->” field.
- Lastly, click “OK” and “Save & Close” button to save the changes.
Method 2: Copy Members from One Contact Group to Another via VBA
- First off, in the main Outlook window, press “Alt + F11” key buttons.
- In the subsequent “Microsoft Visual Basic for Applications” window, copy the following VBA code into an unused module.
- Then, you can add this macro to Quick Access Toolbar as usual.
- Finally, you can have a try.
- To begin with, select or open a source contact group.
- Then click the macro button in Quick Access Toolbar.
- Later, you’ll be requested to input the name of the target contact group.
- After that, press “OK”. At once, Outlook will find the target contact group and copy the members of source group to it.
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I’ve received a message with a lot of people in the To and CC field. As we’re all going to work on the same project, I want to create a Distribution List containing these people.
![Copy contact group in outlook 2016 Copy contact group in outlook 2016](https://www.technipages.com/wp-content/uploads/2015/01/Outlook-drag-to-people-window.png)
Is there an easy way I can create a Distribution List directly from the message or do I have to manually add everybody (I hope not…)?
You can create a Contact Group (as Distribution Lists are called in Outlook 2010 and later) directly from the recipient list of the message but depending on your Outlook version and settings, you might need to take some additional steps.
Outlook 2010, 2013, 2016, 2019 and Office 365
Creating a Contact Group from the recipient list of a message goes quite quickly in Outlook 2010 and later;
- Right click on a recipient in the message header in the Reading Pane.
- From the context menu that pops-up, choose; Select All
- Now that all the recipients are highlighted, press CTRL+C to copy them or right click on the selected addresses and choose Copy.
- Open your Contact Group or create a new one via;
New Items-> More Items-> Contact Group
(or use the keyboard shortcut CTRL+SHIFT+L) - Press the “Add Members” button and select “From Address Book”.
- Place your cursor in the field next to the “Members->” button.
- Press CTRL+V to paste the copied addresses.
- Press OK and the addresses will be added to the Contact Group.
You can repeat the steps above if multiple addresses have been added to both the To and CC fields.
Via the right click menu, you can easily select and copy all recipient addresses from a message. (click on image to enlarge)
Outlook 2007
The above trick will not work in Outlook 2007 as the copy command there will only copy the listed names and not the actual underlying email addresses. Unless all these addresses have been added to an Address List in your Address Book already (like the Global Address List of an Exchange account), this will result in unresolved names.
You can still achieve the same via a slight detour;
- Right click on the message in the message list and choose “Message Options…”.
- In the “Internet headers” box at the bottom, scroll down until you see the list of email addresses for the To or CC field.
- Select all the names and addresses but make sure you do not select the “To:” or “CC:” text itself (don’t worry about any extra spaces though).
- Press CTRL+C to copy them.
- Open your Distribution List or create a new one via;
File-> New-> Distribution List
(or use the keyboard shortcut CTRL+SHIFT+L) - Press the “Select Members…” button.
- Place your cursor in the field next to the “Members->” button.
- Press CTRL+V to paste the copied addresses.
- Press OK and the addresses will be added to the Contact Group.
![Contact Contact](https://www.bettercloud.com/monitor/wp-content/uploads/sites/3/2016/04/ltgreen-cloud.png)
Note: If you get an error when pressing OK and Outlook complains about not being able to resolve a contact, the issue is most likely caused by your system not allowing the comma ( , ) as a separator character. You can enable this option via;
Tools-> Options…-> button E-mail Options…-> button Advanced E-mail Options…-> option: Allow comma as address separator
Tools-> Options…-> button E-mail Options…-> button Advanced E-mail Options…-> option: Allow comma as address separator
In Outlook 2007, carefully select the addresses from the Message Options dialog.